Official Website for Page County, Iowa
Auditor
Contact Info
Page County Auditor
112 E Main Street
Clarinda, IA 51632
Auditor's Office Main Functions and Duties
Clerk to the Board of Supervisors (Writes and maintains minutes of Board proceedings)
Custodian to the Courthouse-Subject to direction of Supervisors
Maintains files for Liquor and Cigarette Licenses - Approved by Board of Supervisors
Maintains Drainage District Books
Financial and Accounting Records
Prepare County Budget
Compute and certify levies for taxing districts
Prepare tax lists for collection by Treasurer
Administer payroll and benefits to all county employees
Prepare claims
Issue warrants for payment of invoices
Maintain records of all County, State, and Federal reports
Real Estate-Maintains official County property plat book
Data Processing and Information Services-Manages AS400 IBM computer system used by Assessor, Treasurer, Recorder and Auditor Offices and also Internet and Network traffic
Election and Voter Registration-Conducts all elections for County, Cities, Schools, Special Districts and State of Iowa
Registers and maintains voter records
Preparing and certifying tax levies
Maintaining financial records
Commissioner of Elections
Tax Rate Calculation
The Auditor calculates tax rates for all taxing entities in the county (schools, cities, townships, etc.) By applying taxes levied by those entities to the valuation of each property as determined by the Assessor and then prepares a tax list showing each taxpayer's share of the total.
These figures are then certified to the County Treasurer's Office.
Many of the records prepared in the Auditor's office are maintained permanently and are available for public use
Financial Duties
Financial duties of the Auditor include the preparation of the County's budget from material submitted by its departments and other agencies and issuing payment for all services, materials and payroll charged to the County.
The Auditor then maintains a ledger for each department in the County throughout the fiscal year (July 1 through June 30).
The Auditor also keeps and maintains permanent financial records for the County. Many financial reports are published for public information.
Clerk to the Board of Supervisors
As clerk to the Board of Supervisors, the Auditor may perform a variety of duties depending on the size of the County. The Auditor may accept petitions, register complaints, or act on routine business in absence of the Board. The Auditor often prepares Board meeting agendas, notifies the media, attends Board meetings, keeps and records Board meeting minutes, and publishes the proceedings in the official County newspapers. The Auditor initiates bid notices, solicits proposals for County contracts for materials and services, and receives contract proposals. Official papers dealing with Board of Supervisors' business and referenced and maintained by the Auditor.
Commissioner of Elections
As Commissioner of Elections, the Auditor is in charge of all regular and special elections in the County -- federal, state, county, city, and school district. The Auditor prepares and supervises the printing of ballots and/or programming of voting machines as well as ordering all election supplies. The Auditor also conducts training for precinct election officials and provides information to see that the election laws of Iowa are obeyed. This is an important trust placed in the Auditor's care. Assurance that the voting process is conducted according to the laws is very important. The Auditor provides public information for and conducts voter registration efforts in the County. The Auditor maintains all official voter registration records. After an election, the Auditor certifies the results to the state or to the political subdivision involved, and issues certificates of election to the proper persons. Some election records are maintained permanently, others for a specified period of time.
Real Estate Transfer Record Keeper
The County Auditor enters and maintains records of all real estate transfers in the County. The Auditor keeps the plat maps and transfer books current, so that the public can examine the books to determine property ownership. The Auditor's office works closely with area realtors, attorneys, property owners and other individuals who deal with real estate transactions.
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